Question 1

How does the meeting planner find available time slots?

Accepted Answer

The planner converts each participant's available hours to UTC, then finds the overlapping windows where all time zones fall within standard working hours (typically 09:00–18:00). Slots are highlighted green when all participants are available, yellow when most are, and red when outside working hours for someone.

Question 2

Can I add participants from more than two time zones?

Accepted Answer

Yes. There is no hard limit on the number of time zones. Add each participant's city or UTC offset and the planner will compute the intersection of everyone's working hours automatically.

Question 3

What does UTC offset mean and why does it matter?

Accepted Answer

UTC offset is the difference between a location's local time and Coordinated Universal Time (UTC). For example, Tokyo is UTC+9 and New York is UTC-5 (or UTC-4 during Daylight Saving Time). Knowing the UTC offset lets the planner align all local times to a common reference.

Question 4

Does the tool account for Daylight Saving Time?

Accepted Answer

Yes. When you select a city rather than a fixed UTC offset, the planner uses the IANA timezone database to automatically apply the correct DST offset for the selected date. If you use a manual UTC offset, DST is not applied automatically.

Question 5

Can I export the meeting time to my calendar?

Accepted Answer

Yes. After selecting a slot, use the "Add to Calendar" button to download an .ics file or open a Google Calendar link pre-filled with the chosen time in your local timezone. The event is created with the correct times for all invited participants.

Meeting Time Zone Planner

Frequently Asked Questions

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